BYLAWS

September 2011

ARTICLE I - GENERAL

Section A. The name of this club shall be the Photography Club of Sun City.

Section B. The purpose of this club shall be to create an atmosphere for inspired, challenging, and educational photo taking with enthusiasm and the joy of photography to all interested members of the Sun City Hilton Head Community Association, Inc. (Association). The Club shall attempt to provide members with programs offering instructive assessment of personal work, increasing individual skill levels with enjoyment of our common interest with recreational and social advantages.

Section C. These bylaws willfully comply with the Association's Governing Documents (Documents), and Chartered Club Rules and Procedures (Rules). In the event of a conflict between these bylaws and the Documents, or Rules, the Documents or Rules shall prevail.

Section D. This club shall be operated as part of a non-profit association in accordance with applicable statutes and the Association's Documents.

ARTICLE II - MEMBERSHIP

Section A. Membership shall be open to all Association members in good standing without discrimination as to race, religion, color, ethnic culture, or national heritage. Members are required to present Member Activity Cards when joining the Club and at each Membership renewal.

Section B. There shall be no precondition for membership, nor shall members be required to join any national, state, or regionally affiliated organization.

Section C. Guest privileges at the meetings of the membership shall be open to all members of the Association. Following attendance at no more than three (3) meetings or events of the membership, a guest shall be required to become a regular member upon payment of the annual dues.

Section D. The annual dues for membership in the club shall be an amount approved by majority vote at the October meeting for the upcoming fiscal year. If no change is proposed, no vote is required and the dues remain the same as the previous year. Dues shall be payable annually for the calendar year, January 1 to December 31.

ARTICLE III - OFFICERS

Section A. The Executive Board (Board) shall consist of a President, Vice-President, Secretary, Treasurer, or a combined Secretary-Treasurer position, Director of Education, and the most recent past president. Any one member may not hold more than one position on the Executive Board.

Section B. The Executive Board Members shall be elected by a vote of the general membership, shall serve without compensation and shall be considered the governing body of the Club. The newly elected Officers or appointed Officers, in case of a vacancy or recall, shall within 14 business days, attest that they have read and understand and will abide by the Clubs By-Laws and the Association’s Chartered Club Rules and Procedures by signing the New Club Officer’s form CC 50 and forwarding it to the Activities Department.

Section C. Officers shall be elected at the November meeting, and shall serve from January 1 to December 31 of the following year. The President shall serve for no more than two (2) consecutive years. The club shall be represented by an Officer or other member at all ICC General Membership meetings. The President shall preside at all meetings and consult with other officers of the organization and /or membership on all matters of concern to the organization. The Vice-President shall preside at meetings in the absence of the President and assist him/her whenever necessary. The Secretary shall record minutes of all meetings and keep an up-to-date list of membership. The Treasurer shall keep all financial records, collect dues and establish a checking account. The Director of Education shall assume overall responsibilities for all educational endeavors. The officers shall each have such powers and duties as generally pertain to their respective offices, as well as such powers and duties as may specifically be conferred or imposed by the Board.

Section D. Nominations for officers shall be made by a nominating committee consisting of no less than three (3) members of the membership. This committee shall be appointed by the president at the September meeting each year. The nominating committee shall present a preliminary slate of officers to the Board for presentation to the body at the October meeting. At this time nominations may be made from the floor after the report of the Nominating Committee. Officers shall be elected at the November meeting by a majority of votes cast. Voting will be by a show of hands unless a member requests that the vote be by ballot.

Section E. Regular monthly meetings of the Board shall be held at the discretion of any member of the Board. A quorum shall consist of 51% of the executive board. Board meetings shall be open to all members of the club.

Section F. Voting shall be by voice unless a ballot is requested by any Board member.

Section G. Interim appointments may be made by the president or by the vice-president in the absence of the president, to fill unexpired terms of office if the office becomes vacant. An interim appointment to the position of immediate past president should be some previous president if practical.

Section H. An officer shall be removed from office by a majority vote of the membership. This vote shall be by ballot. Written notice shall be given in the same manner as is specified for a special meeting of the membership.

Section I. All Board members, upon retiring, shall prepare a written report and deliver all records, historical information and other property belonging to the club to their successor.

ARTICLE IV- MEETINGS

Section A. Members are required to present member Activity cards. Non-member residents are required to present member Activity cards, and are limited to three meetings or events. Non-resident guests are required to present Guest Activity Cards and are limited to three meetings or events per year. The Club must maintain a guest list by date and provide a copy to the Activities department.

Section B. Regular meetings shall be held monthly or as directed by the Board. Special meetings may be called by the Board; these shall be announced at a regular meeting, and written notice shall be delivered to each member not attending the regular meeting at least two weeks before the special meeting. If not announced at a regular meeting, written notice shall be delivered to all members at least two weeks before the special meeting. Notices shall be delivered to the member's Sun City residence.

Section C. Procedures not covered by these By-Laws shall be governed by Robert’s Rules of Order.

Section D. A quorum at a regular or special meeting shall consist of a minimum of 10% of the Club’s Members.

Section E. Unless otherwise stated in these By-Laws or in Robert’s Rules of Order, a majority vote, by voice (unless a ballot is requested by a member) will be considered the will of the club.

ARTICLE V – FINANCIAL

Section A. Financial records shall be maintained for a period of seven (7) years. These records shall remain with the current Treasurer.

Section B. Dual signatures are required on all checks over $500. Electronic payments require two signatures on invoices. All expenditures should be paid by check regardless of the amount. All activities that involve financial transactions shall operate within the budget approved by the Board. Budget amendments must be approved by the Board and subsequent approval by the general membership. Non-budgeted expenditures of up to $50 per transaction may be approved by the Treasurer and any one other club officer.

Section C. Financial records shall be certified on an annual basis, by an individual or individuals other than those elected to the Board or their immediate family. The results of the certification shall be presented to the general membership and duly recorded in the applicable minutes of the meeting at which presented.

Section D. Responsibility for Cash and Inventory Control will be handled by the Treasurer and a report submitted at quarterly Board meetings and annual report submitted at yearly meeting for all membership. The financial records shall include:

ARTICLE VI - COMMITTEES

Section A. Standing committees may include the following: finance committee, nominating committee. No member of the finance committee may also serve on the Board. Additional standing committees shall be created as the Board deems necessary to promote the objectives and carry on the work of the club.

Section B. Each member will be afforded the opportunity to serve on a committee. The objective of such opportunity shall be to insure member participation and involvement in matters related to the continued growth and common interests of all members. Committee chairpersons may be appointed by the executive board.

ARTICLE IV - AMENDMENTS

Section A. Club members shall be notified of a meeting to amend the bylaws in the same manner as is specified for a special meeting of the membership.

Section B. To amend the bylaws of this club requires a majority of the membership present at a meeting duly called for such a purpose, a quorum being present and required notice being given. A complete revised copy of the By-Laws will be presented to the Club members and to the Community Association for approval.

ARTICLE VIII - DISSOLUTION

Prior to club dissolution, and after all debts are satisfied; all property and assets shall be documented and physically relinquished to the Community Association.

FOR THE CLUB:                                                             FOR THE ASSOCIATION:

Name/Signature                                                            Name/Signature

Stanley Abrahamson                                                      Jackie Bates

Date: 07/26/2011                                                          Date: 08/09/2011

 

Membership

Date: 09/13/2011